OHS File Compilation
Professionally compiled OHS files that support compliance and are ready for inspection.
One of the first things a Department of Employment and Labour inspector asks to see is your OHS paperwork.
A well-maintained occupational health and safety (OHS) file is an essential part of demonstrating legal compliance with health and safety legislation in South Africa. It provides a central record of your organisation’s health and safety documentation and ensures important information is readily available during inspections, audits, and day-to-day operations.
Absolute Health Services assists organisations to compile a standard OHS file that meets the majority of the requirements laid out by the Occupational Health and Safety Act 85 of 1993 and applicable legislation.
What is an OHS file?
An OHS file is a structured collection of the policies, procedures, records, appointments, registers, and supporting documentation required to demonstrate that an organisation is effectively managing workplace health and safety.
More than just a collection of paperwork, a well-managed OHS file forms the foundation of an effective occupational health and safety management system. It helps employers keep important compliance records organised, accessible, and up to date.
What's included?
Every workplace has different compliance requirements depending on its size, activities, and operational risks. We identify missing documentation in your OHS system and assist with compiling a compliant file. We provide a comprehensive set of standard compliance documents in hard and soft copies, including health and safety:
- Policy statement
- Organogram and legal appointments
- Committee agenda and minutes template
- Risk assessment template and supporting documents
- Incident reporting template and supporting documents
- Department of Employment and Labour Annexure 1 document
- Workplace inspection checklists
- Health and Safety Representative workplace inspection checklist
- Emergency preparedness documentation
- Policy documentation
- Other
Your file is organised in a logical, easy-to-use format, making it simple to locate information whenever it’s needed. Note that for specific and unique working environments you may be required to add additional documentation not included in the standard file.
Why is an OHS file important?
A complete and well-maintained OHS file helps demonstrate your organisation’s commitment to workplace health and safety while supporting compliance with applicable legislation.
An organised OHS file also helps your organisation to:
- Keep important compliance documentation in one place
- Prepare for Department of Employment and Labour inspections
- Demonstrate due diligence
- Support the ongoing management of workplace health and safety
- Reduce the administrative burden of managing compliance records
- Ensure required documentation remains accessible and up to date
Rather than searching for documents when they’re needed, you’ll have a structured system that supports day-to-day health and safety management.
An OHS file is only effective if the information it contains accurately reflects what is happening in your workplace. That’s why our OHS files are designed to support your broader health and safety management system. We can also assist with the risk assessments, compliance assessments, health and safety training, emergency preparedness, ergonomic assessments, and ongoing OHS management services that keep your documentation current and your workplace compliant.
OHS File Service Price*:
Price:
R 7,500.00 (ex VAT)
*Prices are approximate, exclude VAT and any applicable travel and accommodation costs, and are subject to change.
